Hilander Democracy

The Kelso Hilander Hall of Fame (HHoF) introduces an innovative, rules-based digital democracy to honor excellence in academics, athletics, and community service in Kelso, Washington. Managed by elected trustees serving 8-year terms, Hilander Democracy enables community members to nominate and vote for inductees transparently.

This platform celebrates local achievers, fosters community engagement, and supports education through its tax-deductible fee structure, benefiting the Kelso Public Schools Foundation. The HHoF demonstrates how small towns can leverage technology to preserve heritage, recognize excellence, and invest in their future.

Chris McCoy, a Kelso native and former National DECA President, provided research for Hilander Democracy. Now CEO and co-creator of STORE protocol and founder of Data4America, McCoy was inspired by his Great Uncle Kirby McCoy's request to "Do something great for the kids of Kelso." Guided by Rick Davis, Director of the Kelso Public Schools Foundation and Mary Beth Tack, Superintendent of Kelso Public Schools, Hilander Democracy was first ratified by elected Trustees on 7/9/24 with 97.22% approval, marking a significant step in community-driven governance, recognition, and fundraising. Enhanced through community feedback, updates were ratified on 11/5/24.

Legends Aren't Born. They're Built In Kelso.

Trustees
Article	Article	Value	% ⅔ Trusted	First Ratified	Last Ratified
Hilander Democracy Section II, Article 5	Number of Trustees	Configurable. Starts with 9	100%	7/9/2024	7/9/2024
Hilander Democracy Section II, Article 10	Staggered Terms	Enabled. Utilized to prevent turnover while retaining a +⅔ supermajority democracy	100%	7/9/2024	7/9/2024
Hilander Democracy Section II, Article 10	Initial Term Lengths	Variable. Some Trustees to begin 8-year term in 2024, others 6-year, 4-year, etc. to stagger the turnover	100%	7/9/2024	7/9/2024
Hilander Democracy Section II, Article 8	Removal Vote Threshold	51%+ vote by Trustees or automatic after 3 missed votes	Pending	Pending	Pending
Hilander Democracy Section II, Article 14	Missed Votes Until Removed	3	100%	9/15/2024	9/15/2024
Hilander Democracy Section II, Article 9	New Election Deadline	30 days after the Trustee’s term ends or they are removed by vote	100%	7/9/2024	7/9/2024
Hilander Democracy Section II, Article 4	Additional Category Creation	Simple majority approval (51%+)	100%	7/9/2024	7/9/2024
Hilander Democracy Section II, Article 4	Special “Halls” Creation	Simple majority approval (51%+)	100%	7/9/2024	7/9/2024
Hilander Democracy Section II, Article 3	Inductee Number Adjustment	Simple majority approval (51%+)	100%	7/9/2024	7/9/2024
Hilander Democracy Section II, Article 6	Trustee Election Process	To be determined	Pending	Pending	Pending
Graceful Exit Protocol (GEP) Section IX, Article 1	Trustee Exit Notice Period	30 days	Pending	Pending	Pending
Graceful Exit Protocol (GEP) Section IX, Article 2	Public Disclosure Timeframe	14 days	Pending	Pending	Pending
Graceful Exit Protocol (GEP) Section IX, Article 1	Immediate Resignation	Allowed, but discouraged	Pending	Pending	Pending
Hilander Democracy Section II, Article 8	Duty Continuation	Exiting Trustees continue duties until replacement is elected	Pending	Pending	Pending
Hilander Democracy Section II, Article 14	Automatic Removal	Initiated after 3 missed votes, with opportunity for explanation	Pending	Pending	Pending

Graceful Exit Protocol (GEP)
Article	Article	Value	% ⅔ Trusted	First Ratified	Last Ratified
Graceful Exit Protocol (GEP) Section IX, Article 1	Notice Period	Trustees must provide a 30-day notice for resignation	Pending	Pending	Pending
Graceful Exit Protocol (GEP) Section IX, Article 2	Public Announcement	Resignations must be publicly announced within 14 days	Pending	Pending	Pending
Hilander Democracy Section II, Article 5	Minimum Trustee Count	6 Trustees must be maintained at all times	100%	7/9/2024	7/9/2024
Graceful Exit Protocol (GEP) Section IX, Article 1	Immediate Resignation	Allowed but discouraged due to potential disruption	Pending	Pending	Pending

Advisory Board
Article	Article	Value	% ⅔ Trusted	First Ratified	Last Ratified
-	Status	Invites in progress	100%	7/9/2024	7/9/2024
Hilander Democracy Section II, Article 2	Election Method	Invited by HHOF Trustees	100%	7/9/2024	7/9/2024
Hilander Democracy Section II, Article 2	Purpose	Historical Knowledge, Guidance, Vibes, Fundraising	100%	7/9/2024	7/9/2024

Hall of Fame Structure
Article	Article	Value	% ⅔ Trusted	First Ratified	Last Ratified
Inductee Voting Section VI, Article 5	State Hall of Fame Inductees	Automatic Induction	88.9%	7/9/2024	7/9/2024
General Section I, Article 3	Categories	Academics, Athletics, Distinguished Alumni, Distinguished Service, Team/Group/Collective	100%	7/9/2024	7/9/2024

Hilander Democracy Identity Model and Voting Procedures
Article	Article	Value	% ⅔ Trusted	First Ratified	Last Ratified
Nominations Section V, Article 1	Minimum Donation	$1 individual, $5 family, $50 organization	Pending	Pending	Pending
Identity Model Section IV, Article 1	Identity Verification	Email associated with payment card	100%	10/2/2024	10/2/2024
Identity Model Section IV, Article 1	Voting Power	One vote per tier (Individual, Family, Organization)	100%	10/2/2024	10/2/2024
Identity Model Section IV, Article 1	Maximum Votes per Email	3	100%	10/2/2024	10/2/2024
Identity Model Section IV, Article 1	Voting Across Tiers	Allowed	100%	10/2/2024	10/2/2024
Identity Model Section IV, Article 4	Fraud Detection	Manual review by trustees. If fraud is detected, the voter is banned from HHoF participation but not election	Pending	Pending	Pending

Nomination
Article	Article	Value	% ⅔ Trusted	First Ratified	Last Ratified
Nominations Section V, Article 1	Individual Fee	$1	100%	7/9/2024	7/9/2024
Nominations Section V, Article 1	Family Fee	$5	100%	7/9/2024	7/9/2024
Nominations Section V, Article 1	Organization Fee	$50	100%	7/9/2024	7/9/2024
Nominations Section V, Article 4	Nomination Threshold	10% to appear on ballot. Threshold calculated based on total nominations in category after consolidation	100%	11/5/2024	11/5/2024
Nominations Section V, Article 5	Ballot Retention	Up to 20 years if not elected	88.9%	7/9/2024	7/9/2024
Nominations Section V, Article 1	Eligibility	Any entity paying the fee	100%	7/9/2024	7/9/2024
Nominations Section V, Article 6	Submission Information (REQUIRED)	Name of Nominator, Email Address of Nominator, Name of Nominee, Type of Contribution (Individual, Family, Company), Hall of Fame Category, Why Nominated	88.9%	7/9/2024	7/9/2024
Nominations Section V, Article 4	Submission Information (OPTIONAL)	Bio/Accomplishments, Community Impact, Other Hall of Fame Inductions & Awards, Graduation Year, Number of years active in sport or community, Birth Date, Birthplace, Elementary School(s), Junior High/Middle School(s), What are they currently doing and their current location?, Personal Stories, Favorite Sayings, Photo/Video Content	88.9%	7/9/2024	7/9/2024
Nominations Section 5, Article 8	Nominations Per Donation	3 per Category	66.7%	9/10/2024	9/10/2024
Nominations Section V, Article 9	Nominated in Multiple Categories	Nominee placed in category with highest nomination count. All votes from other categories consolidate into primary category. If equal nominations exist across categories, nominee may select preferred category.	100%	11/5/2024	11/5/2024

Voting
Article	Article	Value	% ⅔ Trusted	First Ratified	Last Ratified
Inductee Voting Section VI, Article 1	Individual Fee	$5+	100%	7/9/2024	7/9/2024
Inductee Voting Section VI, Article 1	Family Fee	$50+	100%	7/9/2024	7/9/2024
Inductee Voting Section VI, Article 1	Organization Fee	$100+	100%	7/9/2024	7/9/2024
Identity Model Section IV, Article 1	Voting Rule	One entity, one vote	100%	7/9/2024	7/9/2024
Inductee Voting Section VI, Article 1	Eligibility	Any entity paying the fee	100%	7/9/2024	7/9/2024
Payments Section VIII, Article 3	Payment Recipient	Kelso Public Schools Foundation (KPFS)	100%	7/9/2024	7/9/2024
Inductee Voting Section VI, Article 1	Vote Validity	Requires successful payment	100%	7/9/2024	7/9/2024
Calendar Schedule Section VII, Article 3	Schedule	Determined annually by Trustees. Phases : Prep, Nominating, Voting, Induction	100%	7/9/2024	7/9/2024
Identity Model Section IV, Article 4	Voting Fraud	Once found by Trustees, voter (person/family/organization) is banned from HHoF participation but not election	100%	7/9/2024	7/9/2024
Voting Section 6, Article 9	Votes Per Donation	3 per category	66.7%	9/10/2024	9/10/2024

Induction
Article	Article	Value	% ⅔ Trusted	First Ratified	Last Ratified
Inductee Voting Section VI, Article 4	Max Inductees Per Year	Yes. Amount is set by Trustees vote	88.9%	7/9/2024	7/9/2024
Inductee Voting Section VI, Article 4	Induction Rollover	Yes. Candidates who reach Election Threshold but are not in the top group for the year rollover to subsequent years for formal induction	88.9%	7/9/2024	7/9/2024
Inductee Voting Section VI, Article 4	Max Inductees (Year 1)	3 per category. Others who meet threshold go to wait list for subsequent years	88.9%	7/9/2024	7/9/2024
Eligibility Section III, Article 3	Max Inductees (Other Years)	5 per category. Others who meet threshold go to wait list for subsequent years	88.9%	7/9/2024	7/9/2024
Eligibility Section III, Article 1 and 2	Multi-Category Induction	Allowed	100%	7/9/2024	7/9/2024

Election
Article	Article	Value	% ⅔ Trusted	First Ratified	Last Ratified
Inductee Voting Section VI, Article 4	Election Threshold	Simple majority (51%) of all votes cast by annual deadline	100%	11/5/2024	11/5/2024
Eligibility Section III, Article 1 and 2	Eligibility for Election	Dependent on category. Typically, 10 years removed from graduating Kelso High School	100%	7/9/2024	7/9/2024

Payments
Article	Article	Value	% ⅔ Trusted	First Ratified	Last Ratified
Payments Section VIII, Article 1	Method	Check, PayPal, Venmo, Fund.ly	100%	7/9/2024	7/9/2024
Payments Section VIII, Article 2	Required Information	Name, Type of Vote, Email Address	100%	7/9/2024	7/9/2024
Payments Section VIII, Article 3	Tax-Deductible	Yes	100%	7/9/2024	7/9/2024
Payments Section VIII, Article 4	Vote Conversion	All paid nominations automatically convert to votes in election phase with a payment converting to a single vote	100%	11/5/2024	11/5/2024

Excess Contribution Handling
Article	Article	Value	% ⅔ Trusted	First Ratified	Last Ratified
Payments Section VIII, Article 3	Status	Treated as tax-deductible donation	100%	7/9/2024	7/9/2024
Inductee Voting Section VI, Article 1	Additional Voting Power	None. One entity, one vote still applies	100%	7/9/2024	7/9/2024

Sub-Groups
Article	Article	Value	% ⅔ Trusted	First Ratified	Last Ratified
Hilander Democracy Section II, Article 11	Minimum Members of Sub-Group	3	100%	9/10/2024	9/10/2024
Hilander Democracy Section II, Article 11	Sub-Group Approval Threshold	Determined by each sub-group	100%	9/10/2024	9/10/2024
Hilander Democracy Section II, Article 11	Dissolution	Through simple majority vote by Trustees	100%	9/10/2024	9/10/2024
Hilander Democracy Section II, Article 11	Financing	Through simple majority vote by Trustees	100%	9/10/2024	9/10/2024

Branding
Article	Value	% ⅔ Trusted	First Ratified	Last Ratified
Logo Selection	Option 1 was created by a student group at KHS. Option 2, which was selected, is an ode to Hilander Football as this version of "Hilander Man" was painted by KHS student Issac Grambo in 1989.	77.8%	7/9/2024	7/9/2024
Marketing Image Approval	Image below to be used for marketing the hHOF	88.9%	7/9/2024	7/9/2024

LOGO

*HHoF banner inspired by the sign in front of Kelso High School. Hilanderman inspired by a painting inside the tunnels at Schroeder Field. View our brand at http://hilanders.org/hof/brand